Privacy Policy

Instech London Limited privacy policy

 

Last updated: 22/05/2018

Introduction

Instech London Limited takes your privacy very seriously. This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR) which takes effect on 25 May 2018. The GDPR promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data we process, and by using InsTech London Limited you consent to our collection and use of such data. If you would like to get in touch about anything in this policy or about your personal data then please contact us at [email protected]

Contents

1. Data we collect
2. What personal data do we share with third parties and who are they?
3. Why do we share data outside of the EU
4. How do we keep your personal data secure?
5. Changes to our privacy policy and control
6. Your rights
7. About us

 

1. Data we collect

As a data controller we collect a variety of data in order to deliver our services. We use a service called PORT to ensure that we collect and manage your personal data transparently, fairly and securely. Whenever we collect Personal Information from you we are clear about why and what will be done with it and we make sure that you can access the following precise information:

– data we have collected from you

– the basis on which we are holding it (e.g. because you gave us consent)

– what we will do with it

– how long we will hold it for

– where it is stored

– who it might be shared with

– your rights in relation to the data, and

– information on how you can access and manage this data.

We have provided further detail below about the specific types of data we collect and our reasons for doing so.

1.1. What data do we ask you to provide to us, and why? 

We may collect the following data from you in the course of our business: email address, first name, surname, company name, type of organisation you work for, job title, where you are based, if you’d like to hear about investing in insurtech.

When signing up to receive the newsletter, we use this data to:

– notify you of upcoming events, send weekly newsletters with updates about the InsurTech ecosystem, send occasional offers from InsTech London partners, invite you to our other social groups, such as our LinkedIn group

– We collect this data using the lawful basis: Consent

When signing up for individual membership, we use this data to:

– provide specific benefits associated with InsTech London individual membership

– We collect this data using the lawful basis: Contract

When using the InsTech London jobs portal, as well as the information above we may also collect your CV, we use this data to:

– connect interested individuals with InsurTech startup job opportunities as advertised on our jobs board and on application

– We collect this data using the lawful basis: Legitimate Interest

1.2. What data do we collect when you visit our website, and why?

We collect cookies. Cookies are small pieces of data that websites send to a user’s computer and are stored on the user’s web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example.

We only use cookies in order to provide us aggregated website analytics which we use to improve the performance of our website and your experience.

 

2. What personal data do we share with third parties and who are they?

We share personal data with the following third parties:

Eventbrite – Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.

MailChimp – Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.

Google Analytics – Data is not transferred outside of the European Economic Area.

AirFinity – Data is not transferred outside of the European Economic Area.

PORT – Data is not transferred outside of the European Economic Area.

CiviCRM – Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.

There are certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.

 

3. Why do we share data outside of the EU

We may transfer personal data to a country outside of the European Economic Area (EEA), for example if a third party we share data with has servers located outside of the EEA. If this is the case we will obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU’s guidelines.

You can see above where we send data outside of the EEA and on what basis we do so.

 

4. How do we keep your personal data secure?

We work very hard to keep your data secure:

– by following internal policies of best practice and training for staff

– by encrypting personal data

– by using Secure Socket Layer (SSL) technology when information is submitted to us online

In the unlikely event of a breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we shall also inform you.

 

5. Changes to our privacy policy and control

We may change this privacy policy from time to time. When we do, we will let you know by changing the date on this policy, notifying customers of only significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

 

6. Your rights 

Your personal data is yours and you have: 

– the right to be informed about the collection and use of your personal data

– the right of access to your personal data and any supplementary information

– the right to have any errors in your personal data rectified

– the right to have your personal data erased

– the right to block or suppress the processing of your personal data

– the right to move, copy or transfer your personal data from one IT environment to another

– the right to be forgotten

– the right to object to processing of your personal data in certain circumstances, and

– rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).

You can manage your data

– via your online account where you have one

– by emailing us directly with any requests

While we do not hold personal data any longer than we need to, the duration will depend on your relationship with us.

 

7. About us

We are Instech London Limited and our address is 7 Granard Business Centre, Bunns Lane, Mill Hill, London NW7 2DQ. You can contact us at [email protected]